Lost productivity can sink a small business. Discover 10 common mistakes teams make, why they matter, and how Performance Scoring helps you prevent them.
Lost productivity is more than a nuisance for small businesses. It’s a threat to survival. Every wasted hour is an hour that could have been spent serving customers, innovating, or growing the company.
Here are 10 of the most common productivity pitfalls we see, and how to fix them.
1. Running Meetings Without a Clear Agenda
Meetings without structure waste time and leave participants unclear on next steps. Performance Scoring’s meeting management ensures every meeting has a documented agenda, purpose, and action plan.
2. Having Vague or Overlapping Roles
When responsibilities aren’t clearly defined, work gets duplicated—or neglected. Our role goal tracking creates clarity for every position.
3. Confusing Goals with Tasks
A goal is an outcome; a task is an action. Without separating the two, teams can get busy without making progress.
4. Not Tracking the Right Metrics
Vanity metrics look good but don’t drive results. Focus on KPIs that truly matter.
5. Relying on the Founder for Everything
Bottlenecks form when decisions or approvals depend on one person. Use our task management to delegate effectively and maintain momentum.
6. Not Documenting Processes
Without documentation, knowledge leaves with employees. Performance Scoring centralizes processes within your meeting notes and project workflows.
7. Skipping Regular Feedback
Without continuous feedback, issues fester. Our feedback tools ensure concerns are addressed quickly.
8. Using Too Many Disconnected Tools
Switching between apps slows everything down. Embed your existing tools into Performance Scoring to unify workflows.
9. Skipping Quarterly and Annual Planning Meetings
Strategic planning keeps the team focused. Use our meeting platform to run effective quarterly and annual planning sessions.
10. Failing to Prioritize What Matters Most
Busy is not the same as productive. Performance Scoring makes it easy to see what work drives results.
Why It Matters
A 2023 report from Asana found that employees spend 58% of their time on “work about work”—the coordination and communication activities that don’t directly create value (source). Eliminating these 10 mistakes frees teams to focus on high-impact work.
Start Reclaiming Your Time
If your team struggles with missed deadlines, duplicate efforts, or unclear priorities, it’s time to address these pitfalls. Performance Scoring brings clarity, structure, and accountability to every part of your operations.
Get started today and take back your team’s time.
